Terms of Service

Acceptance of Terms

By accessing and using the Sun State HOA Portal ("Service"), you accept and agree to be bound by the terms and provision of this agreement. If you do not agree to abide by the above, please do not use this service.

Description of Service

Sun State HOA Portal provides a digital platform for Homeowners Associations (HOAs) to manage documents, communicate with members, and facilitate administrative tasks. Our service includes document storage, member management, and communication tools designed to help associations operate more efficiently.

User Responsibilities

• Provide accurate and complete information when creating an account
• Maintain the security of your account credentials
• Use the service in compliance with applicable laws and regulations
• Respect the privacy and rights of other users
• Not upload malicious content or attempt to compromise system security
• Comply with your association's governing documents and policies

Association Compliance Disclaimer

Compliance Features

Our platform may include features designed to help associations with compliance tasks, such as:

• Document organization and categorization
• Meeting notice templates and scheduling
• Financial reporting tools
• Member communication systems
• Record keeping and archiving features

Disclaimer: These features are provided as helpful tools only and do not constitute legal advice or guarantee compliance with any specific laws or regulations.

Intellectual Property

The Service and its original content, features, and functionality are and will remain the exclusive property of Sun State HOA Portal and its licensors. The Service is protected by copyright, trademark, and other laws.

Users retain ownership of content they upload, but grant us a license to store, display, and distribute such content as necessary to provide the Service.

Privacy and Data Protection

Your privacy is important to us. Please review our Privacy Policy, which also governs your use of the Service, to understand our practices regarding the collection and use of your information.

Service Availability

We strive to maintain high availability of our Service, but we do not guarantee uninterrupted access. The Service may be temporarily unavailable due to:

• Scheduled maintenance and updates
• Technical issues or system failures
• Network connectivity problems
• Force majeure events

Limitation of Liability

To the maximum extent permitted by law, Sun State HOA Portal shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including without limitation, loss of profits, data, use, goodwill, or other intangible losses, resulting from:

• Your use or inability to use the Service
• Any unauthorized access to or use of our servers and/or personal information
• Any interruption or cessation of transmission to or from the Service
• Any bugs, viruses, or other harmful code that may be transmitted through the Service
• Any errors or omissions in any content or for any loss or damage incurred as a result of the use of any content

Indemnification

You agree to defend, indemnify, and hold harmless Sun State HOA Portal and its licensors and service providers from and against any claims, liabilities, damages, judgments, awards, losses, costs, expenses, or fees arising out of or relating to your violation of these Terms of Service or your use of the Service.

Termination

We may terminate or suspend your account and bar access to the Service immediately, without prior notice or liability, under our sole discretion, for any reason whatsoever and without limitation, including but not limited to a breach of the Terms.

If you wish to terminate your account, you may simply discontinue using the Service or contact us to request account deletion.

Governing Law

These Terms shall be interpreted and governed by the laws of the State of Florida, without regard to its conflict of law provisions. Our failure to enforce any right or provision of these Terms will not be considered a waiver of those rights.

Changes to Terms

We reserve the right, at our sole discretion, to modify or replace these Terms at any time. If a revision is material, we will provide at least 30 days notice prior to any new terms taking effect. What constitutes a material change will be determined at our sole discretion.

Contact Information

If you have any questions about these Terms of Service, please contact us at: